Best Business Products for Small Businesses (Top 10 Picks)

Square Handheld takes the top spot for small businesses because it combines payments, ordering, inventory scanning, and item-library work in a device employees can actually carry around.

For restaurants, boutiques, event sellers, and service counters, the practical value is speed: staff can help customers away from a fixed register and keep lines from becoming the bottleneck.

It is the best fit when Square's software ecosystem already makes sense for the business, especially where mobility matters more than a traditional countertop station.

Skip it if your business does not take in-person payments or if you need a POS stack outside Square's ecosystem.

The Mac mini M4 is a small-business favorite because it puts serious desktop performance into a machine that disappears on a desk. It is especially useful where a business already owns monitors, keyboards, and mice.

Ownership is straightforward: low noise, compact size, and enough power for typical office, retail, admin, and creative tasks. The main planning work is choosing memory and storage before purchase.

It fits small offices that want a dependable shared workstation or front-desk computer without buying an all-in-one display.

Skip it if your required software is Windows-only or if you want an upgradable tower with standard internal parts.

The Brother MFC-L3780CDW is the kind of pragmatic purchase many small businesses still need: one machine for color documents, scanning, copying, and occasional fax workflows.

It makes sense for teams that print enough to want laser-class reliability but do not need a large departmental copier or managed-print contract.

It fits reception areas, admin offices, and small teams that need a real document hub without giving up too much floor space.

Skip it if you print very rarely or if your volumes justify a larger workgroup printer.

The UniFi Cloud Gateway Ultra is a strong small-business pick because it gives owners a path beyond consumer routers without jumping straight into rackmount network gear.

It works best when paired with UniFi access points and switches, giving a small office a more coherent way to monitor clients, segment networks, and grow past a single-router setup.

It fits businesses with enough devices, employees, or guest traffic to justify managed networking.

Skip it if you want a one-box Wi-Fi router or do not have anyone comfortable maintaining network settings.

The Logitech MX Brio is a small but visible upgrade for businesses where video calls are part of sales, consulting, support, or management. Better image quality can make a one-person shop or small team look more professional.

Its best ownership case is a permanent desk setup with good lighting, a decent microphone, and frequent calls where built-in laptop cameras are holding the user back.

It fits owners and staff who need to appear clear, prepared, and credible on remote meetings.

Skip it if your team rarely uses video or already has strong conference-room hardware.

The ScanSnap iX1400 is the easier recommendation for small businesses that want fast scanning but do not need the iX1600's touchscreen and wireless profile system.

It is best as a dedicated receipt, contract, invoice, and archive scanner for one primary desk or a small admin area.

Skip Ricoh ScanSnap iX1400 if your priorities line up more closely with another pick's strengths, or if its main tradeoffs matter more to you than fast one-button scanning, good paper cleanup workflow.

The Zebra ZD421 is a practical small-business upgrade when shipping labels, barcode tags, and inventory labels become a daily workflow rather than an occasional task.

It helps teams separate label printing from general office printing, which usually means faster output and fewer media problems once it is configured correctly.

Skip Zebra ZD421 Desktop Printer if your priorities line up more closely with another pick's strengths, or if its main tradeoffs matter more to you than business-grade label workflow, useful for shipping and inventory.

The Synology DS224+ is the more small-business-friendly NAS choice when a four-bay unit is too much. It gives teams local file sharing and backup control in a compact package.

It is strongest for offices that want on-site storage for documents, creative files, backups, or surveillance footage without building a server.

Skip Synology DiskStation DS224+ if your priorities line up more closely with another pick's strengths, or if its main tradeoffs matter more to you than compact two-bay design, strong backup tools.

The APC Back-UPS Pro BR1500MS2 is not glamorous, but it protects the equipment that keeps a small business running: router, modem, NAS, desktop, monitor, and point-of-sale accessories.

Its value shows up during short outages and power blips, when a few minutes of runtime can prevent corrupted files, interrupted payments, or a hard shutdown.

Skip APC Back-UPS Pro BR1500MS2 if your priorities line up more closely with another pick's strengths, or if its main tradeoffs matter more to you than sine-wave battery backup, good office electronics protection.

The Fellowes Powershred 99Ci rounds out the small-business list because paper security still matters for tax documents, HR files, invoices, and client records.

It is a better shared-office choice than a small personal shredder because it is built for more frequent use and a more practical bin capacity.

Skip Fellowes Powershred 99Ci if your priorities line up more closely with another pick's strengths, or if its main tradeoffs matter more to you than good shared-office capacity, useful for sensitive paperwork.